GENERAL POLICIES

ESB Building

Download PDF with these policies.

General Use Policies:

  • Rooms must be used by academic groups for academic purposes.
  • Requests are approved on a first-come first-served basis.
  • Priority will be given to CoE Departments, Programs, and Centers.
  • Priority will be given to events tied to the campus’ calendar.
  • CoE courses that are held once a week may use the room as long as no tests, mid-terms, or final exams are held.
  • The conference rooms are not to be used as a general-use classroom and use that is tied to the campus’ final exam schedule are not allowed.
  • Non-CoE courses are not allowed.
  • Events in the same room for more than three consecutive days are not allowed.
  • Reservation holder is responsible for returning room to original configuration and will be charged actual costs to clean and/or repair any damage.
  • Under emergency circumstances, the Dean has the right to cancel any reservation. User will be notified with as much notice as possible and efforts will be made to find another room.
  • Exceptions to these policies can be requested via the ESB Reservation Policy Committee.

RESERVATIONS AND ROOM ETIQUETTE

ESB 1001 and 2001 Reservation Policy

  1. Requests for reservations for single–use and repeating events throughout the upcoming academic year may be submitted by March 17, 2014 and March 1st in subsequent years for all CoE Departments, Programs, and Centers by sending an e-mail to esbreservations@engineering.ucsb.edu.

  2. Requests will be reviewed by the ESB Reservation Policy Committee with every effort to resolve scheduling conflicts being made. Reservations for the upcoming academic year will be set by April 15, 2014 and April 1st in subsequent years. This will be an interactive process and we ask that everyone participate in a cooperative and compromising spirit.

  3. Once the reservations for the upcoming academic year have been set in item #1, reservations for single–use and repeating events for all CoE Departments, Programs, and Centers may be made via the on-line room reservation system up to the end of the academic year and are subject to the first-come first-served policy.

  4. Non-CoE users can request one-time (single-use) reservations up to six months in advance of event as long as the date is prior to the end of the current academic year. 

ESB 2003 (Mark & Susan Aas Bertelsen Conference Room) Reservation Policy

  1. Requests for repeating group meetings may be made one quarter at a time in the following way:
    1. A prioritized list of three options is to be sent to esbreservations@engineering.ucsb.edu forty-five days before the start of the upcoming quarter (see Reservation Deadlines for specific due dates).
    2. Requests will be reviewed by the ESB Reservation Policy Committee with every effort being made to approve the requester’s top priority. Reservations will be set no later than thirty days before the start of the upcoming quarter. This will be an interactive process and we ask that everyone participate in a cooperative and compromising spirit.
  2. Requests for single-use reservations for CoE or non-CoE users can only be made once the repeating group meeting reservations have been set. Single-use reservations can be made via the on-line room reservation system and are subject to the first-come first- served policy.

Exception Policy

Unexpected Need to Use a Room That Has an Approved Reservation

Return Room to Original Condition Policy

Cancelation Policy

Room Use by Academic Student Groups


Reservation Deadlines

Deadlines for ESB 1001 and 2001

  • Requests for July 1, 2014 through June 30, 2015:
    • Requests submitted by March 17th and reservations will set by April 15, 2014
  • Requests for July 1, 2015 through June 30, 2016:
    • Requests submitted by March 1st and reservations will set by April 1, 2015

Deadlines for ESB 2003

  • Requests for Spring 2014:
    • List submitted by March 13th and reservations will set by March 24, 2014
  • Requests for Summer 2014:
    • List submitted by May 8th and reservations will set by May 23, 2014
  • Requests for Fall 2014:
    • List submitted by August 14th and reservations will set by August 29, 2014
  • Requests for Winter 2015:
    • List submitted by November 20th and reservations will set by December 5, 2014
  • Requests for Spring 2015:
    • List submitted by February 12th and reservations will set by February 27, 2015
  • Requests for Summer 2015:
    • List submitted by May 7th and reservations will set by May 22, 2015
  • Requests for Fall 2015:
    • List submitted by August 6th and reservations will set by August 21, 2015
  • Requests for Winter 2016:
    • List submitted by November 19th and reservations will set by December 4, 2015
  • Requests for Spring 2016:
    • List submitted by February 11th and reservations will set by February 26, 2016
  • Requests for Summer 2016:
    • List submitted by May 5th and reservations will set by May 20, 2016
  • Requests for Fall 2016:
    • List submitted by August 4th and reservations will set by August 19, 2016
  • Requests for Winter 2017:
    • List submitted by November 17th and reservations will set by December 2, 2016
  • Requests for Spring 2017:
    • List submitted by February 16th and reservations will set by March 3, 2017
  • Requests for Summer 2017:
    • List submitted by May 11th and reservations will set by May 26, 2017
Room ESB 1001 Interior
Room ESB 1001 Interior
Room ESB 2001 Interior
Room ESB 2001 Interior
Room ESB 2003 Interior
Room ESB 2003 Interior

Updated: 3/5/14

 

ESB Conference Room Reservation Request Form

ESB Building

Please send an e-mail to esbreservations@engineering.ucsb.edu and provide the following information by the deadline (listed above):

Requestor's name:

Extension:

E-mail:

Department:

Faculty or staff leading meeting:

Conference room being requested:

Event Name:

Event Purpose:

Date(s) of event:

Start time of event:

End time of event:

Number of anticipated attendees:

Account/fund/sub:

Do you want your event name viewable on the calendar?

Comments:

 

Room Reservations Calendar